CA05 Secretary/Personal Assistant

Reports to:Manager, Department Head, or Senior Secretary

Main objectives:To provide secretarial and administrative support.

Typical functions and responsibilities:

  • Provide a full range of secretarial duties as required.
  • Organise and maintain diaries and making appointments.
  • Attend to routine correspondence. Where appropriate direct correspondence to relevant departments.
  • Screen telephone calls, enquiries and requests, and handling them when appropriate.
  • Maintain key records and a filing system with a files register (electronic or hard copy).
  • Coordinate the preparation of documents, briefing papers, reports and presentations.

Typical qualifications and experience:Generally would have completed a Secretarial Studies Course. Minimum of three years experience. Strong computer skills required.